From TSAS Library
Weeding is the process of removing items from the library that no longer serve the population, are outdated, or are too worn to circulate.
Find forgotten materials
- In Koha, navigate to Reports → Use Saved → Non-circulating Items. Choose "Action," then "Run."
- Download as CSV, then sort spreadsheet by call number. This report will deliver all items that have never circulated and those that have not circulated in the past 4 years. [Need to add
loanstatusto the SQL report.]
- Print one section (Dewey class or genre), then head to the stacks.
Retrieve ragged materials for repair or recycling
- Look over the section as a whole, noting overfull sections (>3/4 of the shelf) and misshelved items.
- Put items from the list on a cart.
- Pull any additional items damaged beyond use (broken spine, marked/missing pages, torn/worn cover, yellowed pages) on the cart separate from the [unused] items.
- If shelves remain overfull after pulling items, update the inventory sheet to indicate shelves that need shifting during next inventory.
Enliven or eliminate electronic records
- Scan each item on the cart and look over the MARC record.
- If the record is incomplete, inaccurate, or the Dewey classification is misleading, make the necessary changes to the record, tag the item as "Lazarus [current year]" in 948$x (Non-public Note). This will allow us to run a secondary report in one year to reassess the item's suitability.
- If the record is sufficient, delete the item and record and place in removal bin.
- For damaged items still in circulation, change MARC 944 to "Damaged" and order replacement or place in repair bin.
Exchange for alternative, equivalent editions
- Books available in digital editions should generally be removed and the digital edition ordered. Check circulation guidelines (multi-user, especially) to determine if the current contract will meet future needs.
- Books with outdated information that are still circulating need close replacements.
- Koha SQL Reports: Circulation